Do you know how to handle duplicate requests?

Updated by Brady Stroud [SSW] 1 year ago. See history

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<introEmbed body={<> Sometimes you get the same task from 2 different people. Sometimes even the same person sends over-lapping emails. Sometimes you find duplicated PBIs. Whether you keep a backlog or are just using your email inbox as a to-do list, you have a choice to make: </>} />

A: Get rid of the duplicates and only keep one (you need to spend time informing everyone about the merge)

B: <mark>Recommended</mark> - Keep them all and when you do it, reply to all the emails with your ‘Done’ OR close each of the PBIs. (Of course it is a good idea to relate those tasks by adding links or the email subjects)

To:
Bob
Subject:
RE: Update the form options

Hi Bob,

Not done yet. Closing this, as it will be done in another email subject: “Form options need refresh” from Jason

❌ Figure: Bad example – This email will never get a ‘done’ when completed

To:
Bob
Cc:
Jason
Subject:
RE: Update the form options

Hi Bob,

Done FYI – This was also requested by Jason under subject: “Form options need refresh” from Jason

::: ::: ::: email-template

To:Jason
Cc:Bob
Subject:RE: Form options need refresh
::: email-content

Hi Jason,

Done FYI – This was also requested by Bob under subject: “Update the form options”

✅ Figure: Good example – Both emails got a ‘done’ reply and were referenced to each other

Acknowledgements

Adam Cogan
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